101 Ways To Use Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. On their own, they don’& rsquo; t take much time. However they can accumulate, especially if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available via Zapier to other app combinations giving you a lots of options to connect and build effective workflows.

Especially, we're going to learn how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Publication's task board

While each of these jobs are little, they wind up conserving you a great deal of time. And if you're creative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective fully automated workflows. Whether it's automating sending out an e-mail or making certain that new post gets a tweet, we can remove the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you produce.Starting with a Zapier account

Before we enter into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to start, so we don't have to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we wish to connect. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather condition as an occasion, it requires a bit of information to give us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your telephone number comes from you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click within Message, and it will raise some alternatives. I want to know whatever possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we desire and once again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this point whatever ought to be configured, so click the Test & & Review button and you need to receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it right away, that might be why. Setting random helps prevent that problem, however the the number isn't consistent.

And once you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Schedule by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to tailor to your liking.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're looking for a task, it can be a pain to need to go to every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To begin, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL needs to stand!

Checking the RSS feed Next, we require to select what we want to finish with the new item. Given that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: any place you desire these sent out to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll discover helpful including the Title, Description, and Link

Configuring task alert e-mail Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Review, and you should receive your test e-mail.

Test job alert email Finally if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your new article

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of brand-new information Zapier sees or accept demands that you post to set off other automations.

What's your preferred Zap?

Love hearing brand-new innovative ways to use Zapier.

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101 Ways To Use Zapier