101 Zapier Uses

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. By themselves, they put on’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available through Zapier to other app combinations giving you a lots of choices to connect and develop effective workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Publication's task board

While each of these tasks are little, they end up conserving you a great deal of time. And if you're innovative, you can build on these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds effective completely automated workflows. Whether it's automating sending an e-mail or making sure that brand-new post gets a tweet, we can remove the manual steps of ordinary jobs to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you produce.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we wish to link. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it requires a little bit of details to provide us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier offers a bunch of phone numbers you can utilize. You can either choose one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click within Message, and it will bring up some options. I wish to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this point everything must be configured, so click the Test & & Review button and you need to receive a sample text!

Note: If you pick a single From Number, you may be limited in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random helps avoid that concern, but the the number isn't constant.

And as soon as you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Set Up by Zapier We can then select a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Every Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like in the past makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to personalize to your taste.

With our setup set, click Continue, and comparable to before, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're trying to find a task, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Luckily, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To begin, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL needs to be valid!

Testing the RSS feed Next, we need to pick what we want to do with the new product. Since we want it emailed, we can select our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, comparable to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we want to include the following:

To: anywhere you want these sent out to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a practical concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover useful consisting of the Title, Description, and Link

Configuring task notification email Once you're done setting up, you can hit continue. Then, similar to previously, click Test & & Evaluation, and you need to receive your test email.

Test task alert email Lastly if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of brand-new data Zapier sees or accept demands that you post to set off other automations.

What's your preferred Zap?

Love hearing new creative methods to use Zapier.

Share with me on Twitter!

101 Zapier Uses