17 Hats Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. But they can accumulate, specifically if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered through Zapier to other app combinations providing you a ton of choices to connect and develop effective workflows.

Especially, we're going to learn how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're innovative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and constructs powerful totally automated workflows. Whether it's automating sending an e-mail or ensuring that new blog post gets a tweet, we can get rid of the manual actions of ordinary tasks to concentrate on other things that art essential.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you create.Starting with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to begin, so we don't need to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier integration It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather condition as an event, it needs a bit of info to provide us a customized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of phone numbers you can use. You can either choose one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click inside of Message, and it will bring up some options. I need to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this point everything must be set up, so click the Test & & Review button and you need to get a sample text!

Note: If you choose a single From Number, you might be limited in how frequent you can get texts, so if you do not get it right now, that might be why. Setting random helps avoid that issue, however the the number isn't consistent.

And once you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Schedule by Zapier.

Choosing Arrange by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to personalize to your liking.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a task, it can be a pain to have to visit every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To begin, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL needs to be valid!

Testing the RSS feed Next, we require to choose what we wish to finish with the new product. Because we desire it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: anywhere you want these sent out to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover handy including the Title, Description, and Link

Setting up task notification email Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Evaluation, and you must receive your test e-mail.

Test job alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to instantly post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you desire. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing new innovative ways to utilize Zapier.

Share with me on Twitter!

17 Hats Zapier