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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they don’& rsquo; t take much time. But they can build up, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available by means of Zapier to other app combinations providing you a lots of choices to link and build powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Magazine's job board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and develops powerful totally automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new blog post gets a tweet, we can remove the manual actions of mundane tasks to concentrate on other things that art essential.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you develop.Getting going with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we don't have to fret about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to connect. Since we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather condition as an occasion, it requires a bit of details to offer us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your phone number comes from you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a lot of phone numbers you can utilize. You can either choose one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I wish to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Setting up Weather message Finally we get to evaluate if our Zap worked. At this moment everything must be set up, so click the Test & & Evaluation button and you should receive a sample text!

Note: If you choose a single From Number, you might be limited in how frequent you can receive texts, so if you do not get it right now, that might be why. Setting random assists prevent that concern, however the the number isn't consistent.

And when you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Set up by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Every Week Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. When configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not lose ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and comparable to before, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're searching for a task, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Luckily, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To get going, let's produce a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Testing the RSS feed Next, we need to select what we wish to make with the new item. Since we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: anywhere you want these sent to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring task alert email Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you must receive your test e-mail.

Test job alert e-mail Lastly if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the right instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to immediately publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium function, you can establish some customized workflows based off of new information Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new innovative methods to use Zapier.

Share with me on Twitter!

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