8X8 Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. On their own, they put on’& rsquo; t take much time. But they can add up, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available through Zapier to other app integrations providing you a ton of choices to link and construct powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for new jobs on Smashing Magazine's job board

While each of these tasks are small, they wind up saving you a lot of time. And if you're innovative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and builds powerful totally automated workflows. Whether it's automating sending out an email or ensuring that new article gets a tweet, we can eliminate the manual actions of mundane jobs to focus on other things that art essential.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you develop.Getting going with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to start, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather condition anticipates rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we wish to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather condition as an occasion, it needs a little bit of information to give us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can use. You can either pick one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I want to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this moment whatever should be set up, so click the Test & & Review button and you ought to get a sample text!

Note: If you choose a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it immediately, that may be why. Setting random assists prevent that concern, but the the number isn't consistent.

And as soon as you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Arrange by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably simply desire 1 so it doesn't lose ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to tailor to your taste.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're searching for a job, it can be a pain to have to check out every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, task boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To begin, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL ought to stand!

Testing the RSS feed Next, we need to select what we want to do with the brand-new product. Since we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: any place you want these sent out to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a valuable concept might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find practical including the Title, Description, and Link

Setting up job alert e-mail Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Review, and you should get your test email.

Test task alert e-mail Finally if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the right instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to instantly publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new information Zapier sees or accept requests that you post to set off other automations.

What's your preferred Zap?

Love hearing new imaginative ways to use Zapier.

Share with me on Twitter!

8X8 Zapier