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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they put on’& rsquo; t take much time. However they can accumulate, particularly if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available via Zapier to other app combinations giving you a lots of choices to link and build powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for new jobs on Smashing Publication's task board

While each of these tasks are little, they wind up saving you a great deal of time. And if you're innovative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops effective completely automated workflows. Whether it's automating sending an email or making certain that new article gets a tweet, we can get rid of the manual actions of mundane jobs to concentrate on other things that art important.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you create.Starting with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we don't need to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier combination It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an occasion, it needs a bit of information to give us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the phone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can utilize. You can either select one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will raise some options. I need to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather condition message Finally we get to test if our Zap worked. At this moment whatever need to be set up, so click the Test & & Evaluation button and you need to receive a sample text!

Note: If you pick a single From Number, you might be limited in how regular you can receive texts, so if you don't get it right now, that might be why. Setting random assists avoid that problem, however the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to personalize to your taste.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're looking for a job, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To start, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Testing the RSS feed Next, we need to select what we wish to make with the brand-new item. Considering that we desire it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: wherever you want these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a handy concept might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest including all tokens you'll find practical consisting of the Title, Description, and Link

Setting up task alert email Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Review, and you should receive your test email.

Test job alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to immediately publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium function, you can set up some custom-made workflows based off of new data Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing brand-new imaginative ways to use Zapier.

Show me on Twitter!

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