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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. On their own, they wear’& rsquo; t take much time. However they can accumulate, particularly if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available via Zapier to other app integrations offering you a ton of choices to connect and build powerful workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and constructs powerful totally automated workflows. Whether it's automating sending an email or making sure that brand-new post gets a tweet, we can eliminate the manual steps of ordinary tasks to focus on other things that art important.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you develop.Getting going with a Zapier account

Before we get into establishing workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to start, so we do not have to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Since we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When choosing Weather as an occasion, it needs a bit of info to provide us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number belongs to you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of contact number you can use. You can either choose one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number every time.

Then, click within Message, and it will raise some options. I wish to know everything possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment whatever need to be configured, so click the Test & & Review button and you must receive a sample text!

Note: If you select a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it immediately, that might be why. Setting random assists avoid that issue, however the the number isn't constant.

And as soon as you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Schedule by Zapier.

Choosing Schedule by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to previously ensures it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it doesn't lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to tailor to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're looking for a job, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get going, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Checking the RSS feed Next, we require to select what we want to make with the brand-new item. Since we desire it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to include the following:

To: any place you want these sent to, probably the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest including all tokens you'll discover practical consisting of the Title, Description, and Link

Configuring task alert email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Evaluation, and you should receive your test e-mail.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to instantly publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium function, you can establish some custom workflows based off of brand-new data Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new innovative ways to use Zapier.

Share with me on Twitter!

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