Actionstep Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. On their own, they don’& rsquo; t take much time. But they can add up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API readily available by means of Zapier to other app integrations offering you a ton of choices to connect and develop powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for brand-new tasks on Smashing Publication's task board

While each of these tasks are small, they end up saving you a lot of time. And if you're imaginative, you can build on these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds effective completely automated workflows. Whether it's automating sending an e-mail or making certain that brand-new blog post gets a tweet, we can remove the manual steps of mundane jobs to focus on other things that art essential.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Starting with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is free and you get 5 complimentary Zaps to begin, so we do not need to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we wish to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a little bit of details to provide us a tailored prediction. Especially, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of telephone number you can utilize. You can either select one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some options. I would like to know everything possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather condition message Finally we get to check if our Zap worked. At this point everything must be set up, so click the Test & & Review button and you must get a sample text!

Note: If you choose a single From Number, you may be restricted in how regular you can get texts, so if you do not get it right away, that might be why. Setting random helps prevent that problem, however the the number isn't constant.

And as soon as you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Set up by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not waste ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to tailor to your taste.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're looking for a task, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Fortunately, task boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To get started, let's develop a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL ought to stand!

Evaluating the RSS feed Next, we need to choose what we want to make with the brand-new item. Given that we want it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: anywhere you desire these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however an useful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest including all tokens you'll find helpful including the Title, Description, and Link

Setting up task notification e-mail Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Review, and you should receive your test email.

Test job alert e-mail Finally if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to instantly publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new creative methods to utilize Zapier.

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Actionstep Zapier