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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. By themselves, they don’& rsquo; t take much time. However they can build up, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available by means of Zapier to other app combinations giving you a ton of options to connect and build powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new jobs on Smashing Magazine's job board

While each of these jobs are small, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs powerful totally automated workflows. Whether it's automating sending out an e-mail or ensuring that new article gets a tweet, we can remove the manual steps of ordinary jobs to focus on other things that art essential.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we don't have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it requires a bit of information to offer us a customized prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your contact number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification approach at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of telephone number you can use. You can either pick one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click within Message, and it will bring up some choices. I would like to know everything possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can select all or as much as we want and again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this moment whatever must be set up, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you choose a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random helps avoid that concern, however the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Arrange by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it doesn't lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to personalize to your liking.

With our setup set, click Continue, and comparable to before, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Signals with Gmail

If we're looking for a job, it can be a pain to need to go to every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To get started, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL should be valid!

Testing the RSS feed Next, we require to pick what we want to make with the new product. Considering that we desire it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we want to consist of the following:

To: wherever you want these sent out to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a practical idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable including the Title, Description, and Link

Configuring task notice email Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Review, and you should receive your test e-mail.

Test task alert email Finally if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the best instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you publish to activate other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

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Active Campaign Ban Zapier