Acuity Intake Forms Into Google Sheets Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. By themselves, they put on’& rsquo; t take much time. But they can accumulate, specifically if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available by means of Zapier to other app combinations giving you a lots of options to connect and build powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for brand-new tasks on Smashing Publication's job board

While each of these jobs are small, they wind up saving you a lot of time. And if you're creative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending an email or making sure that brand-new article gets a tweet, we can remove the manual steps of mundane jobs to focus on other things that art essential.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you create.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the first app we want to connect. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather condition as an occasion, it requires a little bit of info to provide us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of contact number you can utilize. You can either pick one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some choices. I want to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment everything must be configured, so click the Test & & Evaluation button and you should get a sample text!

Note: If you pick a single From Number, you may be limited in how frequent you can get texts, so if you don't get it immediately, that may be why. Setting random assists prevent that issue, but the the number isn't constant.

And once you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like previously makes sure it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely just want 1 so it does not squander ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your taste.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're searching for a task, it can be a discomfort to need to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To begin, let's develop a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to stand!

Checking the RSS feed Next, we require to pick what we wish to make with the new product. Because we want it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: any place you want these sent to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however a valuable concept might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up task alert e-mail Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Review, and you ought to get your test e-mail.

Test task alert e-mail Lastly if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to automatically post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can actually do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of brand-new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new innovative ways to utilize Zapier.

Show me on Twitter!

Acuity Intake Forms Into Google Sheets Zapier