Acuity Scheduling Via Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they don’& rsquo; t take much time. But they can add up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available via Zapier to other app integrations providing you a ton of alternatives to connect and develop powerful workflows.

Particularly, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for new jobs on Smashing Magazine's job board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops effective completely automated workflows. Whether it's automating sending an email or making certain that brand-new blog post gets a tweet, we can eliminate the manual actions of ordinary tasks to concentrate on other things that art essential.

Each time you create a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you create.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to start, so we do not need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an occasion, it requires a bit of info to offer us a customized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a lot of contact number you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will raise some choices. I need to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this point whatever ought to be set up, so click the Test & & Review button and you must get a sample text!

Keep in mind: If you pick a single From Number, you might be limited in how regular you can get texts, so if you don't get it right now, that may be why. Setting random helps prevent that concern, however the the number isn't constant.

And once you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Set up by Zapier.

Choosing Arrange by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like before ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not squander ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're trying to find a job, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Publication and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To begin, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL ought to be valid!

Testing the RSS feed Next, we require to select what we want to make with the brand-new product. Considering that we want it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: anywhere you desire these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a helpful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up task alert e-mail Once you're done configuring, you can strike continue. Then, comparable to in the past, click Test & & Evaluation, and you need to get your test e-mail.

Test job alert email Finally if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to immediately post a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of brand-new information Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to use Zapier.

Share with me on Twitter!

Acuity Scheduling Via Zapier