Acuity Scheduling Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. By themselves, they don’& rsquo; t take much time. But they can add up, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations providing you a lots of options to link and build effective workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's task board

While each of these jobs are little, they wind up saving you a great deal of time. And if you're creative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective totally automated workflows. Whether it's automating sending out an email or making certain that new blog post gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art crucial.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not need to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text message if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we wish to link. Given that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather as an occasion, it needs a bit of info to give us a customized prediction. Especially, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your phone number belongs to you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either select one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some choices. I need to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment everything must be configured, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how frequent you can receive texts, so if you do not get it immediately, that may be why. Setting random assists avoid that issue, however the the number isn't constant.

And once you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Set up by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Event as Each Week Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to before ensures it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your taste.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're trying to find a job, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To begin, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must stand!

Checking the RSS feed Next, we require to choose what we wish to do with the new item. Because we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you wish to sign in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to include the following:

To: anywhere you want these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but a handy concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up task notice email Once you're done configuring, you can strike continue. Then, similar to in the past, click Test & & Evaluation, and you need to get your test email.

Test task alert email Finally if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of brand-new information Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Share with me on Twitter!

Acuity Scheduling Zapier