Acuity Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they put on’& rsquo; t take much time. But they can build up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations giving you a lots of alternatives to connect and develop effective workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new jobs on Smashing Publication's task board

While each of these tasks are small, they wind up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops effective completely automated workflows. Whether it's automating sending out an e-mail or making certain that new blog post gets a tweet, we can get rid of the manual steps of mundane jobs to concentrate on other things that art important.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Getting started with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we do not have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text message if the weather forecasts rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we wish to link. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather condition by Zapier integration It will then ask you to select a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather as an event, it requires a bit of info to offer us a personalized forecast. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either pick one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will bring up some choices. I need to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment whatever must be set up, so click the Test & & Evaluation button and you need to receive a sample text!

Keep in mind: If you choose a single From Number, you might be limited in how regular you can receive texts, so if you do not get it right away, that might be why. Setting random assists avoid that concern, however the the number isn't constant.

And when you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Set Up by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. As soon as set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like in the past makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Signals with Gmail

If we're looking for a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get going, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Evaluating the RSS feed Next, we require to choose what we wish to make with the new item. Considering that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: wherever you desire these sent to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a practical concept might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find useful including the Title, Description, and Link

Setting up job alert email Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you ought to get your test email.

Test job alert email Finally if you enjoy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of brand-new data Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to use Zapier.

Share with me on Twitter!

Acuity Zapier