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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they don’& rsquo; t take much time. But they can accumulate, particularly if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available via Zapier to other app integrations giving you a ton of choices to connect and develop powerful workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for new jobs on Smashing Publication's job board

While each of these jobs are little, they wind up saving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful completely automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can eliminate the manual actions of ordinary jobs to concentrate on other things that art important.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you produce.Beginning with a Zapier account

Before we enter into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 free Zaps to start, so we do not need to fret about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to link. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather as an occasion, it requires a little bit of information to offer us an individualized forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your contact number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of phone numbers you can use. You can either choose one number to constantly send from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click inside of Message, and it will bring up some choices. I need to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Setting up Weather message Finally we get to check if our Zap worked. At this moment whatever must be configured, so click the Test & & Review button and you need to get a sample text!

Note: If you select a single From Number, you may be limited in how frequent you can get texts, so if you don't get it right away, that might be why. Setting random helps avoid that issue, however the the number isn't constant.

And once you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to before makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely just want 1 so it doesn't waste ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a job, it can be a discomfort to need to visit every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To start, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL ought to stand!

Checking the RSS feed Next, we require to select what we want to finish with the brand-new product. Given that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: anywhere you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a helpful concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover handy including the Title, Description, and Link

Setting up task notice e-mail Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Review, and you need to receive your test e-mail.

Test job alert email Finally if you enjoy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically publish a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to use Zapier.

Show me on Twitter!

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