Agile Crm Acuity Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. On their own, they wear’& rsquo; t take much time. But they can accumulate, particularly if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered via Zapier to other app combinations providing you a ton of alternatives to link and develop powerful workflows.

Especially, we're going to learn how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for brand-new jobs on Smashing Publication's job board

While each of these jobs are little, they wind up conserving you a great deal of time. And if you're creative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending an email or making certain that brand-new article gets a tweet, we can get rid of the manual steps of mundane tasks to focus on other things that art important.

Each time you create a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you develop.Getting started with a Zapier account

Prior to we enter into establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to begin, so we don't have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we wish to link. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Picking the Weather condition by Zapier combination It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather condition as an event, it needs a bit of details to provide us an individualized forecast. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your telephone number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either select one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click within Message, and it will bring up some choices. I would like to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this moment whatever need to be configured, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random helps prevent that problem, however the the number isn't consistent.

And once you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Schedule by Zapier.

Picking Schedule by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely just desire 1 so it doesn't squander ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to personalize to your taste.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're searching for a task, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get going, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL ought to stand!

Testing the RSS feed Next, we need to choose what we want to finish with the new product. Since we want it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to include the following:

To: any place you want these sent to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a helpful idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover helpful including the Title, Description, and Link

Configuring task alert email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you should receive your test email.

Test job alert e-mail Finally if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to instantly post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you desire. Though this is a premium feature, you can establish some customized workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new creative methods to use Zapier.

Share with me on Twitter!

Agile Crm Acuity Zapier