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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. By themselves, they don’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered through Zapier to other app integrations providing you a lots of options to link and build powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Publication's job board

While each of these tasks are small, they end up saving you a great deal of time. And if you're creative, you can build on these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and constructs effective completely automated workflows. Whether it's automating sending out an email or making certain that new blog post gets a tweet, we can get rid of the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you create.Getting going with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to start, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to connect. Because we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather as an event, it needs a bit of details to provide us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your phone number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of contact number you can utilize. You can either select one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some choices. I want to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment everything need to be configured, so click the Test & & Evaluation button and you must get a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it immediately, that might be why. Setting random helps avoid that problem, however the the number isn't constant.

And once you're happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Arrange by Zapier.

Picking Schedule by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Task as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not squander ink and paper

Color or Grayscale: you'll want to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your taste.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the very same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're trying to find a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To begin, let's produce a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to be valid!

Testing the RSS feed Next, we need to choose what we want to make with the brand-new product. Given that we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: any place you want these sent to, most likely the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however a helpful idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover handy including the Title, Description, and Link

Configuring job alert e-mail Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Review, and you need to receive your test e-mail.

Test task alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new creative ways to use Zapier.

Share with me on Twitter!

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