Airbase Forms Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. On their own, they don’& rsquo; t take much time. However they can build up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered through Zapier to other app integrations offering you a lots of choices to connect and construct effective workflows.

Especially, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Publication's job board

While each of these tasks are little, they end up saving you a great deal of time. And if you're creative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can get rid of the manual steps of mundane tasks to focus on other things that art important.

Each time you create a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Beginning with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not need to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we want to connect. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather as an event, it needs a little bit of info to offer us an individualized prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a bunch of telephone number you can use. You can either choose one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will raise some options. I need to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather condition message Finally we get to test if our Zap worked. At this moment everything need to be configured, so click the Test & & Evaluation button and you need to receive a sample text!

Note: If you pick a single From Number, you may be restricted in how regular you can get texts, so if you do not get it right away, that might be why. Setting random helps prevent that problem, but the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Schedule by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like in the past makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely just want 1 so it doesn't waste ink and paper

Color or Black and white: you'll wish to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your liking.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the very same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're looking for a job, it can be a discomfort to need to visit every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get started, let's develop a new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL ought to be valid!

Checking the RSS feed Next, we need to select what we wish to do with the new product. Because we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to include the following:

To: anywhere you want these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest including all tokens you'll discover helpful consisting of the Title, Description, and Link

Configuring task notification e-mail Once you're done configuring, you can strike continue. Then, comparable to previously, click Test & & Review, and you should receive your test e-mail.

Test job alert e-mail Lastly if you enjoy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium feature, you can establish some customized workflows based off of new data Zapier sees or accept requests that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new innovative methods to use Zapier.

Show me on Twitter!

Airbase Forms Zapier