Aircall Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. By themselves, they don’& rsquo; t take much time. But they can add up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available via Zapier to other app integrations offering you a ton of choices to connect and develop effective workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new jobs on Smashing Publication's task board

While each of these tasks are little, they end up saving you a lot of time. And if you're imaginative, you can build on these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds powerful fully automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new post gets a tweet, we can get rid of the manual actions of mundane tasks to focus on other things that art important.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you produce.Getting started with a Zapier account

Prior to we enter establishing workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to start, so we don't need to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text message if the weather condition forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we wish to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather condition as an event, it needs a bit of info to provide us a customized prediction. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your telephone number belongs to you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier offers a bunch of telephone number you can utilize. You can either pick one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this moment everything need to be configured, so click the Test & & Review button and you must receive a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how frequent you can get texts, so if you don't get it right now, that might be why. Setting random assists avoid that problem, however the the number isn't constant.

And when you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Schedule by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to previously ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely just desire 1 so it doesn't squander ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're searching for a task, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, task boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To get going, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Testing the RSS feed Next, we need to choose what we want to make with the brand-new product. Given that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: wherever you desire these sent out to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a handy concept could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find practical consisting of the Title, Description, and Link

Configuring job alert email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Review, and you need to receive your test email.

Test job alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept requests that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new imaginative ways to use Zapier.

Show me on Twitter!

Aircall Zapier