Airtable And Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. By themselves, they don’& rsquo; t take much time. But they can accumulate, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations providing you a ton of options to link and construct powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's task board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're creative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds powerful totally automated workflows. Whether it's automating sending an e-mail or ensuring that new article gets a tweet, we can get rid of the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Getting going with a Zapier account

Prior to we enter into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to begin, so we don't need to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To get going, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we want to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather condition as an occasion, it requires a bit of details to give us an individualized prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your phone number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a bunch of telephone number you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will utilize a random number every time.

Then, click within Message, and it will bring up some options. I want to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this moment everything should be configured, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it right away, that may be why. Setting random helps prevent that issue, however the the number isn't consistent.

And when you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Picking Set Up by Zapier We can then pick a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like previously makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Black and white: you'll wish to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to tailor to your liking.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're searching for a job, it can be a discomfort to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Luckily, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To start, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL should stand!

Checking the RSS feed Next, we need to choose what we wish to do with the new product. Given that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, comparable to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: wherever you desire these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however an useful concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find useful including the Title, Description, and Link

Setting up job notice e-mail Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you should get your test e-mail.

Test job alert email Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the right instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of new data Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Show me on Twitter!

Airtable And Zapier