Airtable Box Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. On their own, they put on’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available via Zapier to other app integrations providing you a ton of alternatives to link and develop effective workflows.

Especially, we're going to discover how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for brand-new tasks on Smashing Publication's task board

While each of these jobs are little, they wind up conserving you a lot of time. And if you're imaginative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds powerful totally automated workflows. Whether it's automating sending out an e-mail or making certain that new article gets a tweet, we can get rid of the manual actions of mundane jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you develop.Getting going with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to begin, so we do not need to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we wish to connect. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather as an occasion, it needs a little bit of info to offer us a personalized forecast. Especially, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either select one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this moment whatever should be set up, so click the Test & & Evaluation button and you need to receive a sample text!

Note: If you choose a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it right now, that may be why. Setting random assists prevent that concern, but the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. As soon as set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Black and white: you'll want to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're looking for a job, it can be a pain to have to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Publication and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To start, let's develop a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Evaluating the RSS feed Next, we require to select what we want to do with the new item. Because we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: any place you desire these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a valuable concept might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find handy including the Title, Description, and Link

Configuring job alert email Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you should get your test e-mail.

Test job alert e-mail Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the best instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to immediately post a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can really do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of new data Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Share with me on Twitter!

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