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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little tasks. On their own, they put on’& rsquo; t take much time. But they can accumulate, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available through Zapier to other app integrations providing you a ton of alternatives to connect and develop effective workflows.

Especially, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Magazine's job board

While each of these tasks are small, they end up saving you a lot of time. And if you're imaginative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds powerful fully automated workflows. Whether it's automating sending an email or ensuring that new blog post gets a tweet, we can get rid of the manual steps of mundane jobs to concentrate on other things that art essential.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you create.Starting with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to begin, so we don't have to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we wish to link. Because we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather condition as an event, it requires a bit of info to give us a customized forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your phone number belongs to you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier gives a bunch of phone numbers you can utilize. You can either pick one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click within Message, and it will bring up some choices. I wish to know everything possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment whatever ought to be set up, so click the Test & & Evaluation button and you ought to get a sample text!

Note: If you pick a single From Number, you might be limited in how frequent you can receive texts, so if you do not get it right away, that may be why. Setting random helps avoid that problem, however the the number isn't consistent.

And as soon as you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Choosing Schedule by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like before makes certain it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to tailor to your taste.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're trying to find a job, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To start, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL must be valid!

Checking the RSS feed Next, we require to pick what we wish to finish with the new product. Since we desire it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we want to consist of the following:

To: anywhere you want these sent to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find handy consisting of the Title, Description, and Link

Setting up job notice email Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Evaluation, and you need to get your test e-mail.

Test task alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing brand-new innovative methods to utilize Zapier.

Show me on Twitter!

Airtable Checkbox Zapier