Airtable Forms Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. On their own, they wear’& rsquo; t take much time. However they can accumulate, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API readily available through Zapier to other app combinations offering you a ton of options to link and build effective workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's task board

While each of these tasks are small, they wind up conserving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective fully automated workflows. Whether it's automating sending out an e-mail or ensuring that new post gets a tweet, we can eliminate the manual steps of mundane tasks to focus on other things that art important.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Beginning with a Zapier account

Before we get into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we do not have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the very first app we wish to connect. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather condition as an event, it requires a little bit of information to provide us an individualized forecast. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your phone number belongs to you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either select one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I would like to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather message Finally we get to test if our Zap worked. At this moment whatever need to be configured, so click the Test & & Evaluation button and you must get a sample text!

Keep in mind: If you choose a single From Number, you may be restricted in how frequent you can get texts, so if you don't get it right away, that may be why. Setting random helps avoid that concern, but the the number isn't constant.

And as soon as you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Set up by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to in the past ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your preference.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're looking for a job, it can be a pain to need to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Luckily, task boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get started, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL ought to stand!

Testing the RSS feed Next, we require to select what we want to do with the brand-new product. Given that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to consist of the following:

To: anywhere you want these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a practical concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find practical consisting of the Title, Description, and Link

Configuring task notice email Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Review, and you ought to receive your test email.

Test job alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the best instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of brand-new information Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative ways to use Zapier.

Show me on Twitter!

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