Airtable Forums Zapier Xero

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. By themselves, they wear’& rsquo; t take much time. But they can add up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API readily available by means of Zapier to other app integrations providing you a ton of alternatives to link and develop powerful workflows.

Especially, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for brand-new jobs on Smashing Magazine's task board

While each of these jobs are little, they wind up conserving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending an e-mail or making certain that brand-new blog post gets a tweet, we can remove the manual steps of mundane jobs to concentrate on other things that art essential.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Before we enter setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 totally free Zaps to begin, so we do not have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we want to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to select a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an occasion, it needs a little bit of info to give us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number comes from you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of telephone number you can use. You can either choose one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number each time.

Then, click within Message, and it will raise some choices. I need to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Finally we get to test if our Zap worked. At this moment whatever need to be set up, so click the Test & & Review button and you must receive a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it immediately, that may be why. Setting random helps avoid that concern, however the the number isn't constant.

And when you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Schedule by Zapier.

Picking Arrange by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably just want 1 so it doesn't waste ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to tailor to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're looking for a job, it can be a pain to have to visit every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get started, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must be valid!

Checking the RSS feed Next, we need to pick what we want to make with the brand-new item. Because we desire it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we wish to consist of the following:

To: any place you want these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover practical consisting of the Title, Description, and Link

Setting up job notice e-mail Once you're done configuring, you can strike continue. Then, comparable to in the past, click Test & & Review, and you ought to get your test e-mail.

Test job alert email Lastly if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to automatically post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can actually do whatever you want. Though this is a premium function, you can set up some customized workflows based off of brand-new information Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to use Zapier.

Show me on Twitter!

Airtable Forums Zapier Xero