Airtable Gmail Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. On their own, they put on’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available by means of Zapier to other app combinations offering you a lots of alternatives to connect and build powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for brand-new tasks on Smashing Publication's task board

While each of these tasks are little, they wind up conserving you a great deal of time. And if you're innovative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and constructs powerful totally automated workflows. Whether it's automating sending out an e-mail or ensuring that new blog post gets a tweet, we can get rid of the manual actions of ordinary tasks to focus on other things that art essential.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you produce.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to begin, so we do not need to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we wish to link. Since we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather condition as an event, it needs a little bit of info to provide us a tailored forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either select one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some options. I need to know everything possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this moment whatever need to be set up, so click the Test & & Review button and you need to get a sample text!

Note: If you choose a single From Number, you might be limited in how regular you can receive texts, so if you do not get it immediately, that might be why. Setting random helps avoid that concern, however the the number isn't consistent.

And as soon as you enjoy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Schedule by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're trying to find a task, it can be a discomfort to need to visit every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get going, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Testing the RSS feed Next, we require to choose what we wish to finish with the brand-new product. Given that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, comparable to what we made with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we wish to consist of the following:

To: any place you desire these sent to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover handy including the Title, Description, and Link

Configuring task notification e-mail Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Evaluation, and you should receive your test e-mail.

Test job alert e-mail Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to instantly publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of brand-new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

Show me on Twitter!

Airtable Gmail Zapier