Airtable Google Calendar Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little jobs. By themselves, they don’& rsquo; t take much time. But they can build up, specifically if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered via Zapier to other app combinations providing you a lots of alternatives to link and develop powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for brand-new jobs on Smashing Publication's task board

While each of these jobs are small, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending an e-mail or making certain that new blog post gets a tweet, we can get rid of the manual actions of mundane jobs to concentrate on other things that art crucial.

Each time you develop a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you create.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 totally free Zaps to start, so we don't have to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we want to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather as an occasion, it requires a little bit of info to give us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your telephone number belongs to you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either select one number to constantly send from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some alternatives. I need to know whatever possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment whatever must be configured, so click the Test & & Review button and you need to receive a sample text!

Keep in mind: If you choose a single From Number, you might be limited in how frequent you can get texts, so if you do not get it right away, that may be why. Setting random assists prevent that concern, but the the number isn't constant.

And as soon as you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Schedule by Zapier.

Picking Set Up by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Task as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it doesn't lose ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to customize to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're looking for a task, it can be a pain to have to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Fortunately, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To get going, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL should stand!

Checking the RSS feed Next, we need to choose what we want to do with the brand-new product. Because we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we wish to consist of the following:

To: wherever you want these sent to, probably the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however an useful concept might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover practical including the Title, Description, and Link

Configuring job alert email Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Review, and you must receive your test email.

Test job alert e-mail Lastly if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the best instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to immediately publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you want. Though this is a premium function, you can set up some custom-made workflows based off of new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

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Airtable Google Calendar Zapier