Airtable Integration With Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. By themselves, they wear’& rsquo; t take much time. But they can add up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations offering you a lots of choices to connect and construct powerful workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for brand-new jobs on Smashing Magazine's task board

While each of these tasks are small, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective completely automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new article gets a tweet, we can eliminate the manual steps of mundane tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you create.Getting started with a Zapier account

Before we enter setting up workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not have to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we want to link. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a bit of details to offer us a customized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can utilize. You can either pick one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will raise some choices. I want to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can select all or as much as we want and again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this point everything need to be configured, so click the Test & & Review button and you should get a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how regular you can get texts, so if you don't get it immediately, that might be why. Setting random assists prevent that concern, but the the number isn't constant.

And once you more than happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Arrange by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like before ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: most likely just desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to tailor to your liking.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're searching for a job, it can be a pain to need to check out every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To begin, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to stand!

Evaluating the RSS feed Next, we need to choose what we wish to do with the new item. Given that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our email, we want to include the following:

To: any place you want these sent to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover useful consisting of the Title, Description, and Link

Configuring job alert email Once you're done configuring, you can hit continue. Then, comparable to in the past, click Test & & Review, and you need to receive your test email.

Test task alert e-mail Finally if you're happy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new innovative ways to utilize Zapier.

Show me on Twitter!

Airtable Integration With Zapier