Airtable Prosperworks Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. On their own, they don’& rsquo; t take much time. However they can build up, especially if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered through Zapier to other app integrations providing you a ton of alternatives to link and build powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get e-mails for new jobs on Smashing Magazine's task board

While each of these tasks are little, they end up conserving you a great deal of time. And if you're imaginative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and builds effective completely automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can get rid of the manual steps of mundane tasks to focus on other things that art crucial.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you produce.Getting going with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to start, so we do not have to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we want to connect. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When picking Weather condition as an occasion, it needs a little bit of details to provide us a personalized forecast. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your phone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier gives a bunch of phone numbers you can utilize. You can either pick one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I need to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Setting up Weather condition message Finally we get to evaluate if our Zap worked. At this point whatever need to be configured, so click the Test & & Review button and you must receive a sample text!

Note: If you select a single From Number, you might be restricted in how regular you can get texts, so if you don't get it right now, that might be why. Setting random assists prevent that concern, but the the number isn't constant.

And when you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a task, it can be a pain to need to visit every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To get going, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must be valid!

Checking the RSS feed Next, we need to choose what we want to make with the new product. Considering that we want it emailed, we can pick our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we want to consist of the following:

To: anywhere you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a practical idea might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll find valuable including the Title, Description, and Link

Setting up job notice e-mail Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Evaluation, and you must get your test email.

Test task alert email Lastly if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to immediately publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of new information Zapier sees or accept requests that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new imaginative methods to use Zapier.

Show me on Twitter!

Airtable Prosperworks Zapier