Airtable Search Formula Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they wear’& rsquo; t take much time. But they can add up, specifically if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered through Zapier to other app combinations offering you a ton of choices to connect and construct powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get e-mails for new jobs on Smashing Publication's job board

While each of these tasks are small, they wind up saving you a lot of time. And if you're imaginative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and constructs powerful completely automated workflows. Whether it's automating sending an email or making sure that new blog post gets a tweet, we can get rid of the manual actions of ordinary tasks to focus on other things that art essential.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text if the weather anticipates rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we want to connect. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to select a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it requires a bit of information to give us an individualized forecast. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your contact number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either select one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will bring up some options. I need to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this point whatever must be set up, so click the Test & & Evaluation button and you must receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how regular you can get texts, so if you don't get it right now, that might be why. Setting random assists prevent that problem, however the the number isn't constant.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Picking Schedule by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to before makes sure it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it doesn't waste ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to customize to your preference.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're searching for a job, it can be a pain to need to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Publication and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To get going, let's develop a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must stand!

Testing the RSS feed Next, we require to pick what we wish to do with the new item. Because we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we want to include the following:

To: anywhere you desire these sent to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a practical concept might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover useful consisting of the Title, Description, and Link

Configuring task notification e-mail Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Review, and you ought to receive your test email.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to instantly post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative ways to use Zapier.

Show me on Twitter!

Airtable Search Formula Zapier