Airtable To Prosperworks Integrations Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they don’& rsquo; t take much time. However they can add up, particularly if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered through Zapier to other app combinations providing you a lots of choices to connect and develop powerful workflows.

Particularly, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Publication's job board

While each of these tasks are little, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending an e-mail or making certain that new article gets a tweet, we can eliminate the manual actions of ordinary jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you create.Getting going with a Zapier account

Prior to we enter into establishing workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 free Zaps to begin, so we do not need to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text if the weather anticipates rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the very first app we wish to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When choosing Weather condition as an event, it needs a bit of details to provide us a tailored forecast. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your telephone number belongs to you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of telephone number you can utilize. You can either choose one number to constantly send from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I need to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you should get a sample text!

Note: If you pick a single From Number, you might be limited in how frequent you can get texts, so if you do not get it immediately, that may be why. Setting random helps avoid that concern, but the the number isn't consistent.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Set up by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to tailor to your liking.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a task, it can be a pain to need to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To begin, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Testing the RSS feed Next, we need to select what we wish to make with the new item. Considering that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we wish to consist of the following:

To: anywhere you desire these sent to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a valuable concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover valuable including the Title, Description, and Link

Setting up job notice email Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Review, and you ought to get your test email.

Test job alert email Lastly if you enjoy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to automatically post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Show me on Twitter!

Airtable To Prosperworks Integrations Zapier