Airtable Toodledo Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little jobs. On their own, they put on’& rsquo; t take much time. However they can accumulate, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations giving you a lots of choices to link and construct powerful workflows.

Especially, we're going to learn how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Publication's job board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're innovative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds powerful completely automated workflows. Whether it's automating sending an email or ensuring that brand-new post gets a tweet, we can eliminate the manual steps of mundane jobs to focus on other things that art crucial.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Starting with a Zapier account

Before we enter setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 totally free Zaps to begin, so we do not need to fret about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather condition as an occasion, it requires a bit of details to provide us a tailored forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can utilize. You can either choose one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this moment whatever should be configured, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you pick a single From Number, you might be limited in how regular you can get texts, so if you don't get it right away, that may be why. Setting random assists avoid that concern, however the the number isn't consistent.

And when you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Arrange by Zapier.

Picking Arrange by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it doesn't waste ink and paper

Color or Black and white: you'll wish to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to personalize to your preference.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're looking for a task, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To get started, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL should stand!

Evaluating the RSS feed Next, we need to choose what we want to do with the brand-new product. Since we want it emailed, we can choose our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, similar to what we did with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we want to consist of the following:

To: anywhere you want these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy concept could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll find valuable including the Title, Description, and Link

Setting up job notification email Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Review, and you ought to receive your test email.

Test job alert e-mail Lastly if you're happy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to instantly post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new imaginative ways to utilize Zapier.

Show me on Twitter!

Airtable Toodledo Zapier