Airtable Upload File Attachment Field Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they don’& rsquo; t take much time. However they can add up, particularly if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered through Zapier to other app integrations providing you a ton of options to link and develop powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Publication's task board

While each of these tasks are little, they end up saving you a great deal of time. And if you're innovative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending out an email or making sure that new blog post gets a tweet, we can remove the manual actions of ordinary tasks to concentrate on other things that art important.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you develop.Getting started with a Zapier account

Prior to we enter into establishing workflows, you'll require an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we do not need to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we want to connect. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather as an occasion, it requires a bit of information to offer us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your contact number comes from you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either pick one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will bring up some options. I want to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this point everything ought to be configured, so click the Test & & Review button and you should get a sample text!

Note: If you select a single From Number, you might be limited in how regular you can get texts, so if you don't get it immediately, that may be why. Setting random assists avoid that concern, however the the number isn't constant.

And once you're happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to before ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not lose ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your taste.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're looking for a job, it can be a pain to have to visit every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get started, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to stand!

Evaluating the RSS feed Next, we require to select what we want to make with the brand-new product. Considering that we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our e-mail, we want to include the following:

To: wherever you want these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but an useful concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover valuable including the Title, Description, and Link

Configuring task notice e-mail Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Review, and you ought to get your test email.

Test job alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to instantly publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept requests that you post to trigger other automations.

What's your preferred Zap?

Love hearing new creative methods to use Zapier.

Show me on Twitter!

Airtable Upload File Attachment Field Zapier