Airtable Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small jobs. By themselves, they wear’& rsquo; t take much time. However they can accumulate, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered via Zapier to other app integrations providing you a lots of alternatives to connect and construct powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's task board

While each of these jobs are small, they end up conserving you a lot of time. And if you're imaginative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds effective completely automated workflows. Whether it's automating sending an email or making sure that new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art essential.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you create.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we don't need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we want to connect. Because we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Choosing the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an occasion, it requires a bit of information to provide us a tailored prediction. Especially, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your contact number belongs to you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either pick one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click within Message, and it will bring up some options. I would like to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this point whatever ought to be set up, so click the Test & & Evaluation button and you must get a sample text!

Keep in mind: If you pick a single From Number, you may be restricted in how regular you can receive texts, so if you do not get it right away, that may be why. Setting random helps prevent that issue, but the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Schedule by Zapier.

Selecting Set Up by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously makes certain it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably just desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to customize to your liking.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're searching for a job, it can be a pain to have to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To start, let's develop a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL should stand!

Checking the RSS feed Next, we need to select what we want to do with the brand-new item. Considering that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: any place you desire these sent out to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find valuable including the Title, Description, and Link

Configuring task notification email Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Review, and you should get your test email.

Test job alert email Finally if you enjoy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to automatically post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium feature, you can establish some customized workflows based off of new information Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing new imaginative methods to utilize Zapier.

Share with me on Twitter!

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