Airtable Zapier Checkbox

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they don’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available via Zapier to other app combinations offering you a lots of alternatives to link and build powerful workflows.

Especially, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get e-mails for new jobs on Smashing Magazine's task board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're creative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective completely automated workflows. Whether it's automating sending out an email or ensuring that new post gets a tweet, we can remove the manual actions of mundane jobs to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you develop.Getting going with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to start, so we don't have to fret about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text message if the weather condition anticipates rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we want to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather condition as an event, it needs a little bit of info to give us an individualized forecast. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your telephone number comes from you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number each time.

Then, click inside of Message, and it will raise some choices. I need to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment whatever need to be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it immediately, that might be why. Setting random helps avoid that issue, however the the number isn't constant.

And when you enjoy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Schedule by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not lose ink and paper

Color or Black and white: you'll want to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're looking for a task, it can be a pain to have to check out every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, job boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To begin, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Testing the RSS feed Next, we require to pick what we want to do with the new item. Considering that we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: any place you want these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy concept could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up task notice email Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Review, and you should receive your test e-mail.

Test job alert email Finally if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to instantly publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept requests that you publish to activate other automations.

What's your preferred Zap?

Love hearing brand-new innovative methods to utilize Zapier.

Share with me on Twitter!

Airtable Zapier Checkbox