Airtable Zapier Collaborator Field

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small jobs. By themselves, they wear’& rsquo; t take much time. But they can add up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available through Zapier to other app integrations giving you a ton of choices to connect and construct powerful workflows.

Particularly, we're going to discover how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for new jobs on Smashing Magazine's task board

While each of these jobs are small, they end up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds powerful completely automated workflows. Whether it's automating sending an email or ensuring that brand-new post gets a tweet, we can remove the manual actions of ordinary tasks to concentrate on other things that art essential.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you produce.Starting with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to start, so we do not have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the very first app we want to link. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather as an occasion, it requires a bit of information to provide us a personalized prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your phone number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either pick one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click inside of Message, and it will raise some alternatives. I wish to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this point everything must be set up, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you choose a single From Number, you may be restricted in how frequent you can get texts, so if you do not get it immediately, that may be why. Setting random assists prevent that problem, however the the number isn't constant.

And once you more than happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Arrange by Zapier.

Picking Set Up by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: most likely just want 1 so it doesn't squander ink and paper

Color or Black and white: you'll want to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to customize to your taste.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're searching for a job, it can be a discomfort to have to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get started, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Evaluating the RSS feed Next, we need to select what we want to finish with the new product. Considering that we desire it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, comparable to what we made with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to consist of the following:

To: any place you desire these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover helpful consisting of the Title, Description, and Link

Configuring task notice email Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Evaluation, and you must get your test e-mail.

Test task alert e-mail Lastly if you enjoy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to instantly publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing new innovative ways to use Zapier.

Share with me on Twitter!

Airtable Zapier Collaborator Field