Airtable Zapier Crm Integrations

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they put on’& rsquo; t take much time. However they can add up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available by means of Zapier to other app integrations giving you a ton of alternatives to link and construct powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for brand-new tasks on Smashing Magazine's job board

While each of these jobs are little, they end up saving you a great deal of time. And if you're creative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and develops effective totally automated workflows. Whether it's automating sending out an email or making certain that new article gets a tweet, we can remove the manual steps of mundane tasks to concentrate on other things that art essential.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we don't have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we want to connect. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather condition as an occasion, it needs a little bit of details to provide us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your telephone number comes from you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can use. You can either choose one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I want to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Evaluation button and you must receive a sample text!

Note: If you pick a single From Number, you may be limited in how regular you can get texts, so if you do not get it right now, that might be why. Setting random helps avoid that concern, however the the number isn't consistent.

And when you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to before makes certain it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Black and white: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to personalize to your liking.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're searching for a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To get started, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL ought to be valid!

Testing the RSS feed Next, we need to choose what we wish to do with the brand-new product. Since we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we wish to include the following:

To: any place you desire these sent to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however an useful concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find helpful including the Title, Description, and Link

Configuring job alert email Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you must receive your test e-mail.

Test job alert e-mail Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you want. Though this is a premium function, you can establish some customized workflows based off of new data Zapier sees or accept demands that you publish to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Share with me on Twitter!

Airtable Zapier Crm Integrations