Airtable Zapier Digest

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. On their own, they don’& rsquo; t take much time. However they can build up, especially if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API readily available by means of Zapier to other app integrations offering you a ton of choices to link and construct effective workflows.

Especially, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's job board

While each of these jobs are small, they end up saving you a lot of time. And if you're creative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending an e-mail or making certain that brand-new article gets a tweet, we can remove the manual actions of mundane tasks to focus on other things that art important.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you develop.Getting started with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 free Zaps to begin, so we don't need to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Given that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather as an occasion, it needs a bit of information to give us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either select one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click within Message, and it will raise some choices. I need to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather condition message Finally we get to test if our Zap worked. At this point everything must be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you choose a single From Number, you may be limited in how regular you can receive texts, so if you do not get it immediately, that might be why. Setting random assists avoid that issue, however the the number isn't consistent.

And as soon as you're happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Schedule by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to before ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to tailor to your preference.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're searching for a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To begin, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must stand!

Testing the RSS feed Next, we require to pick what we want to make with the new product. Considering that we want it emailed, we can choose our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: any place you want these sent to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a helpful idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover valuable including the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Evaluation, and you must get your test e-mail.

Test task alert email Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to immediately post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium function, you can set up some custom-made workflows based off of new information Zapier sees or accept demands that you post to activate other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

Share with me on Twitter!

Airtable Zapier Digest