Airtable Zapier Google Calendar

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. By themselves, they put on’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered by means of Zapier to other app combinations providing you a lots of alternatives to link and construct powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's task board

While each of these jobs are little, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops powerful totally automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new blog post gets a tweet, we can remove the manual steps of ordinary tasks to concentrate on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter into establishing workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we do not need to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we wish to connect. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather as an occasion, it needs a bit of information to offer us a customized prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your telephone number comes from you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a bunch of contact number you can use. You can either pick one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will bring up some options. I need to know whatever possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can select all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this point everything must be configured, so click the Test & & Review button and you ought to get a sample text!

Note: If you pick a single From Number, you may be limited in how regular you can get texts, so if you don't get it right now, that might be why. Setting random assists prevent that issue, but the the number isn't constant.

And once you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Arrange by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't lose ink and paper

Color or Grayscale: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're trying to find a job, it can be a discomfort to need to visit every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To get started, let's produce a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL should stand!

Testing the RSS feed Next, we need to pick what we want to make with the brand-new item. Considering that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we want to include the following:

To: wherever you desire these sent out to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a practical concept could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover useful consisting of the Title, Description, and Link

Configuring job notice email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Review, and you need to get your test e-mail.

Test task alert e-mail Finally if you're happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to immediately post a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you desire. Though this is a premium function, you can set up some custom workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to utilize Zapier.

Show me on Twitter!

Airtable Zapier Google Calendar