Alejandra Garcia Zapien

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. On their own, they put on’& rsquo; t take much time. However they can accumulate, particularly if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations providing you a lots of choices to connect and build powerful workflows.

Especially, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for new tasks on Smashing Magazine's job board

While each of these jobs are small, they wind up conserving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and constructs powerful totally automated workflows. Whether it's automating sending out an email or making certain that brand-new blog post gets a tweet, we can get rid of the manual actions of mundane jobs to concentrate on other things that art important.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you produce.Getting started with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to begin, so we don't have to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to select a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it needs a bit of information to provide us a personalized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your contact number comes from you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a lot of contact number you can use. You can either pick one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number whenever.

Then, click within Message, and it will raise some options. I need to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can select all or as much as we want and once again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this point everything should be configured, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how frequent you can get texts, so if you do not get it immediately, that might be why. Setting random assists avoid that concern, however the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Schedule by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely just desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to customize to your preference.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're trying to find a job, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Magazine and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Testing the RSS feed Next, we need to select what we want to make with the new product. Considering that we want it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we want to consist of the following:

To: wherever you desire these sent out to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover helpful including the Title, Description, and Link

Setting up task alert email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you ought to get your test email.

Test job alert email Lastly if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to immediately publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept demands that you post to trigger other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

Alejandra Garcia Zapien