Alejandra Isabel Zapien Serrano

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they wear’& rsquo; t take much time. But they can accumulate, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available by means of Zapier to other app combinations giving you a ton of options to connect and construct powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Publication's job board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're imaginative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops effective completely automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new blog post gets a tweet, we can get rid of the manual actions of ordinary jobs to concentrate on other things that art crucial.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you create.Starting with a Zapier account

Before we enter into setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 free Zaps to start, so we don't have to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we want to link. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather condition as an occasion, it requires a bit of information to offer us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your contact number belongs to you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either select one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click within Message, and it will raise some choices. I want to know whatever possible if it's going to rain, including the likelihood, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this moment whatever need to be configured, so click the Test & & Review button and you must get a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how regular you can get texts, so if you don't get it immediately, that may be why. Setting random helps avoid that problem, but the the number isn't constant.

And when you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Schedule by Zapier.

Picking Set Up by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like in the past makes sure it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to tailor to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Signals with Gmail

If we're searching for a task, it can be a discomfort to need to go to every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, job boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To get started, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL needs to stand!

Evaluating the RSS feed Next, we require to pick what we wish to finish with the brand-new product. Since we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we wish to consist of the following:

To: anywhere you desire these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but an useful idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring task notice email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you ought to get your test email.

Test job alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to immediately publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

Alejandra Isabel Zapien Serrano