Alejandra Zaid Zapien

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they put on’& rsquo; t take much time. But they can build up, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations offering you a ton of options to connect and build powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for brand-new jobs on Smashing Magazine's task board

While each of these tasks are little, they end up conserving you a great deal of time. And if you're creative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and constructs powerful completely automated workflows. Whether it's automating sending an email or making sure that new post gets a tweet, we can remove the manual actions of ordinary jobs to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you create.Beginning with a Zapier account

Prior to we get into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we don't have to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we want to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather condition as an event, it needs a bit of information to provide us a tailored forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier gives a lot of contact number you can use. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some choices. I need to know whatever possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this moment everything should be configured, so click the Test & & Evaluation button and you should receive a sample text!

Keep in mind: If you choose a single From Number, you might be limited in how frequent you can get texts, so if you don't get it right now, that may be why. Setting random assists prevent that issue, but the the number isn't consistent.

And when you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Set up by Zapier.

Picking Set Up by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to before ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably just want 1 so it does not lose ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to tailor to your taste.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're looking for a task, it can be a discomfort to need to visit every job board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Magazine and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To begin, let's produce a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL ought to stand!

Evaluating the RSS feed Next, we need to pick what we want to make with the brand-new product. Considering that we want it emailed, we can select our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to consist of the following:

To: wherever you desire these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a practical idea might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover valuable including the Title, Description, and Link

Setting up task notification e-mail Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Review, and you must receive your test e-mail.

Test task alert e-mail Lastly if you enjoy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the best instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium function, you can establish some customized workflows based off of brand-new information Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new imaginative ways to use Zapier.

Share with me on Twitter!

Alejandra Zaid Zapien