Alexa Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they put on’& rsquo; t take much time. But they can build up, particularly if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available through Zapier to other app integrations offering you a lots of choices to link and construct effective workflows.

Especially, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for new tasks on Smashing Publication's job board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're innovative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending an e-mail or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art important.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you produce.Beginning with a Zapier account

Before we get into establishing workflows, you'll require an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we do not have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we wish to link. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather as an event, it requires a bit of info to offer us an individualized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your contact number comes from you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either select one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this point everything ought to be set up, so click the Test & & Review button and you must receive a sample text!

Note: If you pick a single From Number, you may be restricted in how regular you can receive texts, so if you do not get it immediately, that might be why. Setting random helps avoid that problem, however the the number isn't consistent.

And as soon as you enjoy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Arrange by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. As soon as set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like before ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply want 1 so it does not waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're trying to find a job, it can be a pain to have to visit every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get started, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL must be valid!

Testing the RSS feed Next, we require to select what we want to do with the brand-new item. Because we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we want to consist of the following:

To: anywhere you desire these sent out to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a valuable idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover helpful including the Title, Description, and Link

Configuring job notification email Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you ought to receive your test email.

Test job alert email Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing new innovative methods to utilize Zapier.

Share with me on Twitter!

Alexa Zapier