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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they don’& rsquo; t take much time. However they can add up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API offered via Zapier to other app combinations offering you a lots of choices to link and build powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're imaginative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective fully automated workflows. Whether it's automating sending an e-mail or making certain that brand-new post gets a tweet, we can remove the manual steps of ordinary jobs to focus on other things that art essential.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you create.Getting going with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to start, so we don't have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it needs a little bit of info to provide us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your contact number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either pick one number to constantly send out from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click within Message, and it will raise some alternatives. I would like to know everything possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can pick all or as much as we want and once again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this point everything need to be set up, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you select a single From Number, you might be limited in how frequent you can receive texts, so if you do not get it immediately, that might be why. Setting random assists prevent that problem, but the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Arrange by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to in the past ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably simply want 1 so it doesn't waste ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to customize to your liking.

With our setup set, click Continue, and similar to previously, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're searching for a task, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Checking the RSS feed Next, we require to select what we wish to finish with the new item. Since we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we want to include the following:

To: wherever you want these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a handy idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover valuable including the Title, Description, and Link

Setting up job notification e-mail Once you're done configuring, you can strike continue. Then, comparable to in the past, click Test & & Review, and you need to receive your test e-mail.

Test job alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium function, you can establish some custom workflows based off of brand-new information Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative methods to use Zapier.

Show me on Twitter!

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