Alicia Zapien Redding Ca

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. On their own, they wear’& rsquo; t take much time. But they can build up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered through Zapier to other app integrations giving you a ton of options to connect and develop effective workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Publication's task board

While each of these tasks are small, they wind up saving you a lot of time. And if you're creative, you can build upon these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending an email or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art crucial.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Getting started with a Zapier account

Before we get into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 free Zaps to begin, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather as an occasion, it requires a little bit of information to give us an individualized forecast. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier gives a bunch of telephone number you can use. You can either pick one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I wish to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment whatever should be set up, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it right now, that may be why. Setting random assists prevent that concern, however the the number isn't consistent.

And as soon as you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Arrange by Zapier.

Picking Set Up by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply want 1 so it does not squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to customize to your liking.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're searching for a job, it can be a pain to have to go to every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get started, let's produce a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL needs to stand!

Testing the RSS feed Next, we need to choose what we wish to make with the new item. Because we want it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: any place you want these sent out to, most likely the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a handy concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring task notification e-mail Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Review, and you should get your test email.

Test job alert email Finally if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to immediately publish a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of new data Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing new creative methods to utilize Zapier.

Show me on Twitter!

Alicia Zapien Redding Ca