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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. By themselves, they put on’& rsquo; t take much time. However they can add up, especially if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered via Zapier to other app integrations offering you a lots of alternatives to connect and construct powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's job board

While each of these jobs are small, they end up saving you a lot of time. And if you're imaginative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds powerful completely automated workflows. Whether it's automating sending out an email or making sure that new article gets a tweet, we can remove the manual actions of ordinary tasks to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 totally free Zaps to start, so we don't have to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we want to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When choosing Weather condition as an event, it requires a bit of information to offer us an individualized forecast. Particularly, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your contact number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a lot of contact number you can use. You can either choose one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will raise some options. I would like to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this point whatever need to be configured, so click the Test & & Review button and you need to receive a sample text!

Note: If you pick a single From Number, you might be restricted in how regular you can get texts, so if you don't get it right now, that may be why. Setting random helps prevent that concern, however the the number isn't constant.

And when you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Set up by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like before makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not lose ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to tailor to your liking.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're trying to find a job, it can be a pain to have to go to every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To begin, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL must stand!

Testing the RSS feed Next, we require to pick what we wish to do with the new item. Considering that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we wish to consist of the following:

To: wherever you desire these sent to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful concept could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up job notice email Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Review, and you should receive your test e-mail.

Test job alert e-mail Finally if you're happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to immediately publish a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept requests that you publish to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to use Zapier.

Show me on Twitter!

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