Amanda At Zapiens Salon

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. By themselves, they wear’& rsquo; t take much time. But they can build up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available through Zapier to other app integrations offering you a ton of alternatives to connect and develop effective workflows.

Particularly, we're going to learn how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Magazine's task board

While each of these tasks are little, they end up conserving you a great deal of time. And if you're creative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending an email or making certain that brand-new article gets a tweet, we can eliminate the manual steps of mundane jobs to focus on other things that art crucial.

Each time you create a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you produce.Starting with a Zapier account

Before we enter establishing workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not need to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When picking Weather as an occasion, it requires a little bit of details to offer us a customized forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your contact number comes from you or that the telephone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click within Message, and it will raise some choices. I would like to know everything possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this point whatever must be configured, so click the Test & & Evaluation button and you must receive a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how regular you can get texts, so if you don't get it right away, that might be why. Setting random helps avoid that concern, but the the number isn't consistent.

And once you enjoy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely simply want 1 so it does not lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to personalize to your liking.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're trying to find a job, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get going, let's produce a new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL ought to be valid!

Testing the RSS feed Next, we need to select what we want to do with the brand-new item. Considering that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: anywhere you desire these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but a handy idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find valuable including the Title, Description, and Link

Setting up task notice email Once you're done setting up, you can hit continue. Then, similar to in the past, click Test & & Review, and you must receive your test email.

Test job alert email Finally if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to instantly post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium feature, you can establish some custom workflows based off of brand-new data Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new creative methods to utilize Zapier.

Show me on Twitter!

Amanda At Zapiens Salon