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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they wear’& rsquo; t take much time. But they can add up, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available through Zapier to other app combinations giving you a ton of options to link and construct powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for new jobs on Smashing Publication's job board

While each of these jobs are small, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending out an e-mail or making sure that new post gets a tweet, we can remove the manual actions of ordinary tasks to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you develop.Starting with a Zapier account

Before we enter establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to start, so we do not have to fret about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we wish to connect. Since we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it needs a little bit of info to give us a personalized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your telephone number belongs to you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either choose one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I want to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this point whatever need to be set up, so click the Test & & Evaluation button and you must receive a sample text!

Note: If you choose a single From Number, you might be limited in how frequent you can receive texts, so if you don't get it right away, that might be why. Setting random helps prevent that issue, however the the number isn't consistent.

And once you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Set up by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely just want 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your taste.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're searching for a job, it can be a pain to have to visit every task board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To begin, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Checking the RSS feed Next, we need to pick what we wish to finish with the new item. Because we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: wherever you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a practical idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up job notice email Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Evaluation, and you must receive your test email.

Test job alert email Finally if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new imaginative methods to utilize Zapier.

Share with me on Twitter!

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