Angus Woodman Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they wear’& rsquo; t take much time. But they can accumulate, particularly if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available via Zapier to other app integrations offering you a ton of options to connect and construct effective workflows.

Especially, we're going to discover how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for new tasks on Smashing Publication's job board

While each of these tasks are little, they wind up saving you a great deal of time. And if you're innovative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and builds effective totally automated workflows. Whether it's automating sending out an e-mail or ensuring that new blog post gets a tweet, we can eliminate the manual actions of mundane jobs to focus on other things that art essential.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you develop.Starting with a Zapier account

Before we get into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we wish to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather as an occasion, it requires a bit of details to provide us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I need to know everything possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can select all or as much as we want and once again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment everything ought to be configured, so click the Test & & Review button and you should get a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how frequent you can receive texts, so if you do not get it right now, that may be why. Setting random helps prevent that issue, but the the number isn't consistent.

And once you're happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like before makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't waste ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're trying to find a task, it can be a pain to have to go to every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Fortunately, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To start, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL must be valid!

Checking the RSS feed Next, we require to choose what we want to make with the brand-new product. Because we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our email, we want to include the following:

To: any place you want these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but an useful idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find valuable consisting of the Title, Description, and Link

Configuring task alert e-mail Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you need to get your test email.

Test task alert email Finally if you enjoy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to immediately publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of brand-new data Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

Angus Woodman Zapier