Anh Zapien

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they don’& rsquo; t take much time. However they can accumulate, particularly if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available through Zapier to other app integrations giving you a lots of choices to connect and construct effective workflows.

Especially, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's task board

While each of these jobs are small, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs powerful totally automated workflows. Whether it's automating sending an email or ensuring that new post gets a tweet, we can eliminate the manual actions of ordinary jobs to focus on other things that art important.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you create.Getting going with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 free Zaps to begin, so we do not have to fret about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to link. Because we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an event, it requires a bit of details to give us a personalized forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your contact number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number whenever.

Then, click within Message, and it will bring up some options. I need to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this point everything must be configured, so click the Test & & Review button and you must get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how frequent you can receive texts, so if you don't get it right away, that may be why. Setting random helps prevent that issue, however the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Schedule by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like before makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably just desire 1 so it does not waste ink and paper

Color or Black and white: you'll wish to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're looking for a task, it can be a pain to have to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To get going, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL should stand!

Testing the RSS feed Next, we require to pick what we wish to do with the new item. Because we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, similar to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to include the following:

To: wherever you desire these sent out to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find helpful including the Title, Description, and Link

Configuring task notification email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you should get your test e-mail.

Test job alert email Lastly if you enjoy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to immediately post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium feature, you can establish some customized workflows based off of brand-new data Zapier sees or accept requests that you post to set off other automations.

What's your preferred Zap?

Love hearing brand-new imaginative ways to use Zapier.

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Anh Zapien