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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small jobs. By themselves, they don’& rsquo; t take much time. But they can add up, especially if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available through Zapier to other app integrations giving you a ton of options to link and construct powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Magazine's job board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful completely automated workflows. Whether it's automating sending out an email or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you produce.Beginning with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 totally free Zaps to start, so we do not have to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we wish to connect. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather as an event, it requires a bit of details to offer us a customized prediction. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your telephone number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either pick one number to always send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will bring up some choices. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather message Finally we get to test if our Zap worked. At this moment everything should be configured, so click the Test & & Review button and you must get a sample text!

Note: If you choose a single From Number, you may be limited in how regular you can get texts, so if you do not get it right now, that may be why. Setting random assists avoid that problem, however the the number isn't consistent.

And once you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Arrange by Zapier We can then select a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. As soon as set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to before ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can configure out print task. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably simply want 1 so it doesn't waste ink and paper

Color or Black and white: you'll wish to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're searching for a job, it can be a pain to have to check out every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, job boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get going, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL needs to be valid!

Testing the RSS feed Next, we require to choose what we wish to make with the new product. Given that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our email, we want to include the following:

To: wherever you desire these sent out to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a valuable concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find helpful including the Title, Description, and Link

Setting up task notification email Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Evaluation, and you ought to get your test email.

Test job alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the best instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of brand-new data Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative methods to utilize Zapier.

Show me on Twitter!

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