Apollo Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they wear’& rsquo; t take much time. But they can add up, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered through Zapier to other app combinations providing you a ton of choices to connect and develop powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new jobs on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're innovative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops effective completely automated workflows. Whether it's automating sending out an e-mail or making sure that new article gets a tweet, we can get rid of the manual actions of ordinary tasks to concentrate on other things that art important.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you develop.Beginning with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we do not have to fret about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather as an event, it needs a bit of info to provide us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number comes from you or that the phone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will raise some choices. I would like to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this point everything ought to be set up, so click the Test & & Review button and you should receive a sample text!

Note: If you choose a single From Number, you might be limited in how regular you can get texts, so if you don't get it immediately, that may be why. Setting random helps avoid that concern, but the the number isn't consistent.

And as soon as you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Schedule by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely just want 1 so it does not squander ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're looking for a job, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To start, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL needs to stand!

Evaluating the RSS feed Next, we need to choose what we wish to make with the new product. Since we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: wherever you desire these sent to, probably the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find handy including the Title, Description, and Link

Setting up task notification email Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Review, and you ought to receive your test email.

Test task alert e-mail Finally if you enjoy with the configuration, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the ideal direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can really do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new imaginative ways to use Zapier.

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Apollo Zapier